Are you starting a new job? Every employee should take basic steps to protect themselves when starting a new position.
The Basic Rule
The basic rule of thumb is to save all documents you sign and employer policies. That big stack of things you signed when onboarding? Save all of those, and not just on a company device: you should save it on a personal device or cloud (e.g. in your email, a cloud drive, or on your home computer). If your employer didn’t give you a copy of all the documents you signed, you should ask for a copy for your records. And it should go without saying that you should read these documents and understand them, and consult with a lawyer if you have questions.
If your employer updates /changes these documents at any point, save a copy of the new version in addition to the older version.
Common Important Documents to Save
- Employment Contract
- Non-Compete Agreement
- Arbitration Agreement
- Job Offer
- Benefits Information (including health insurance, disability insurance, life insurance, 401k, pensions, travel stipends, etc.).
- Employee Handbook & All Other Employment Policies (your employer probably has written policies that govern your job and/or those you work with, from compensation; hours; leave; performance evaluations; Performance Improvement Plans; discipline; terminations; reimbursing expenses; dress codes; technology policies; social media policies; anti-discrimination policies; where and how to report discrimination and/or other misconduct such as fraud, safety concerns, etc.). Also- review these policies and familiarize yourself with them!
Why Should I Save These Documents?
Even if it seems like your dream job, no one can be certain about what the future holds. You may need these documents to ensure you are complying with company policies, or if you have a medical emergency (or even death) and your family needs to assist, or if you find yourself suddenly terminated and lose access to your work computer and email. Taking the time to do this can make a big difference down the road.
